Other people's data, surfaced for decision.
Surface every finding about someone other than the requester, grouped by person and role, ready for a reasoned decision.
The problem
Most SAR material contains other people. Deciding what to disclose about them is the judgement that takes longest and carries the most risk, and in a manual process it is made page by page with no consistent record of why.
How Redactics handles it
Every finding about a person other than the requester is marked as third-party, grouped by that person and their role, and shown with surrounding context. Mixed sentences, where the requester's data and a third party's are intertwined, are highlighted at sentence level. Reviewers record a decision and a reason against each finding, using reason templates you control.
- Third-party findings grouped by person and role
- Mixed content highlighted at sentence level
- Reason templates mapped to DPA 2018 Schedule 2 provisions, editable by you
- Decision, reason, reviewer and time recorded per finding
- Cases
- /SAR-2026-0417
- /Review
- /F-1047
Review/F-1047
Grievance meeting notes
Email from Marcus Bell, 2 May 2024, 16:48. Paragraph 6.
During the meeting PS described her own concerns about workload and said she had raised them with her manager in February, before returning to the substance of the grievance.
Third party: Priya Shah, line manager. The requester is also mentioned.
Your decision
Reason
Third-party personal data. Consent not sought; not reasonable to disclose without it (DPA 2018 Sch 2, Part 3, para 16).
Note
About PS's own workload, not about the requester.
- A queue, not a re-read
- Third-party review becomes a list of decisions with context, instead of a second pass through the whole bundle.
- Every third-party decision has a defensible reason
- If a decision is challenged, the reason, the reviewer and the context are already recorded.
- Your policy, applied consistently
- Reason templates and disclosure defaults are configured per organisation, so decisions follow your policy rather than individual habit.
For your team
For your risk
For your security review
Make SARs manageable.
Try Redactics yourself or talk to us about your current process.