Redaction for subject access requests.
A SAR gathers emails, files and case notes that mention other people. Redactics redacts their personal information automatically, and your team reviews the result before anything is released.
Who appears in the documents.
- The requester, whose own information stays visible.
- Colleagues, customers and relatives named in the same emails and notes.
- Staff who wrote or handled the records, including signatures and contact details.
- Addresses, dates of birth, reference numbers and other identifiers that belong to someone else.
Upload. Review. Export.
- 1
Upload
Add the mailbox exports, drive folders and case extracts your search produced. Redactics detects personal information and applies redactions as the documents process.
- 2
Review
Work through the redactions page by page or by person, keep the requester's information visible and adjust anything that needs a different call.
- 3
Export
Download the redacted set with an audit trail of every redaction and change, ready for your disclosure decision.
Subject access request: employment records
- Items collected
- 8,868
- People resolved
- 23
- Findings
- 1,428
- Need judgement
- 48
Needs attention
| Item | Person | Category | Status | Confidence |
|---|---|---|---|---|
| RE: Return to work meetingEmail + PDF attachment | Daniel Okafor | Health | Approved | |
| Grievance meeting notesEmail | Priya Shah | Third-party opinion | Suggested redaction | |
| Supplier payments FY21.xlsxSpreadsheet | D. Okafor (invoices) | Identity match | Awaiting judgement | |
| Emergency contact formScan | Aisha Okafor | Contact details | Third-party check | |
| Payroll adjustments Q3.xlsxSpreadsheet | Daniel Okafor | Financial | Approved |
- Suggested redaction
Grievance meeting notes
88% - Awaiting judgement
Supplier payments FY21.xlsx
54% - Third-party check
Emergency contact form
89%
What changes.
- Reading done for you
- Every page is checked for personal information, so skilled staff spend their time on judgement rather than searching.
- Days of work in minutes
- A request that would take days to redact by hand is processed in minutes and reviewed the same day.
- Your decision, on the record
- Whether a document can be released, and under which rules, remains your call. Redactics records what was redacted and who reviewed it.
Running a pilot.
- Start with the trial: synthetic documents, no card, no customer data
- Once your account and processing controls are in place, choose one closed, representative request
- Process it and compare the redactions with the original handling
- Receive a short report: pages processed, redactions applied, items adjusted on review and processing time
Relevant controls.
- UK or EU Azure processing
- Role-based access and case-level permissions
- Audit trail of every redaction
- Retention and deletion you control
Other solutions.
- HealthcareRedaction for health records, employment files and complaint correspondence, including scanned letters and handwritten notes.
- Local governmentRedaction for social care, housing and education files that run to thousands of pages, with families and professionals throughout.
- Regulated organisationsRedaction for complaint files, HR records and disputed correspondence where third-party details and the audit trail both matter.
Redact your first document set.
Try Redactics on a synthetic sample set, or talk to us about your documents.